AI Policy for Great Britain Journal Press

Introduction

Great Britain Journals Press uses artificial

intelligence to enhance publishing workflows,

editorial processes, and user experience, guided

by clear principles and responsibilities.

Manuscript Screening
Manuscript Screening

AI technologies assist in initial screening of submitted manuscripts to identify potential issues including formatting noncompliance, incomplete information, or obvious errors.

Plagiarism Detection
Plagiarism Detection

We use AI-assisted plagiarism detection tools to ensure content originality and academic integrity. These tools compare submitted manuscripts against extensive content databases to identify similarities.

Language and Quality Support
Language and Quality Support

AI-based language tools may be used to provide suggestions for improvement in grammar, syntax, clarity, and readability. This support does not replace human editorial judgment.

Metadata Generation and Classification
Metadata Generation and Classification

AI systems may be used to generate metadata, keywords, and classification codes that support discoverability and integration with indexing services.

Accuracy and Reliability

AI tools are used to support human decision making. Final decisions on manuscript acceptance, review outcomes, and editorial changes remain the responsibility of qualified human editors and reviewers.

Transparency

We disclose to authors and reviewers when AI tools are used in editorial processes that may affect their submissions or evaluations.

Ethical Use

AI systems are deployed in ways that respect academic integrity, author rights, and privacy. We do not use AI to generate research content on behalf of authors.

Confidentiality and
Data Protection

All AI tools are used in compliance with our privacy and data protection standards. Manuscript content and user data are treated as confidential and are not shared with unauthorized third parties without consent.

Author Responsibilities

When submitting manuscripts or interacting with our systems, authors must
Declare Use of AI in Manuscript Preparation

Authors must clearly disclose if any part of the manuscript text, data analysis, or figures were generated or significantly assisted by AI tools. Disclosure should include the name of the tool and the extent of its use.

Ensure Originality

Content generated by authors, including AI-assisted content, must be original and not infringe on existing work. Authors remain fully responsible for all submitted content.

Maintain Ethical Standards

AI tools should not be used to fabricate data, misrepresent findings, or compromise the integrity of research.

Reviewer and Editor
Roles

Reviewers and editors should

Apply Human Judgment

AI-generated suggestions or analyses are advisory. Reviewers and editors must use their own expertise to make decisions on manuscript quality and suitability.

Report AI Limitations

If reviewers or editors identify potential issues related to AI use in a manuscript, they should report concerns to the editorial office for further evaluation.

Limitations of AI

Reviewers and editors should
Not a Replacement for Human Review

AI tools support but do not replace human editors and peer review processes.

Possible Errors

AI outputs may include errors, biases, or misinterpretations. Users should exercise caution and independent verification.

Data Privacy and Confidentiality

All AI tools used by Great Britain Journal Press must comply with data privacy standards and confidentiality obligations.

Manuscript data, reviewer reports, and editorial correspondence are treated as confidential and are protected from unauthorized exposure.

Monitoring and Enforcement

Great Britain Journal Press reserves the right to

  • Review and audit disclosed AI usage.
  • Request clarifications or revisions regarding AI disclosures.
  • Withdraw published material or decline manuscripts that violate this policy.

Authors and reviewers are expected to cooperate with compliance checks and provide accurate information about AI use.

Policy Updates

Great Britain Journal Press may revise this policy to reflect advances in AI technology, regulatory changes, or updates in publishing best practices. Updated versions will be posted on our website.

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